High School Attendance Make-up Registration – Payments are accepted in the office, prior to the attendance make-up day.
School attendance is essential to a student’s success. Every effort should be made to minimize unexcused absences. Students who are absent from school may not participate in co-curricular or social activities on the day of that absence. It is the responsibility of parents to communicate to the school the reason for all absences.
Notification and Excuse Notes
Parents/guardians must provide a note upon the student’s return indicating the reason the student was absent. Notes must be provided within 48 hours (2 school days) following the student’s return to school, or the absence will be classified and remain as unexcused. Please note that excuse notes will NOT be accepted after this 48 hours deadline for tardies/absences unless it is an official doctor’s note.
The note needs to include:
● student’s name and grade
● date(s) of absence to be excused
● reason for absence, early dismissal, or late arrival (tardy)
If a student is absent due to illness for more than five consecutive days, or for more than five days in one quarter, a doctor’s note is required. All notes should be hand delivered to the office or emailed to firstname.lastname@example.org.
“Blanket” notes covering multiple dates of absences, tardies, etc. will not be accepted (for example: “Please excuse my child from all absences in the months of April and May due to illness.”).
Middle School Attendance Policy
Students who miss more than 20 days of school, excused or unexcused, may not be promoted to the next grade level. For prolonged illness under the care of a physician, the parent or guardian shall request a waiver from the attendance requirements from the Executive Director.
High School Attendance Policy
Two types of attendance records are kept at the high school level for each student: 1) class attendance and 2) daily attendance. Class attendance is defined as a student’s presence in a class for at least two thirds of the class period. Daily attendance is defined as the student being present for at least one half of the school day. To receive credit for a course, a student must not have more than five (5) unexcused class absences per course. Absences are considered for each class and students must be present 2/3 of the class to be counted as present. In addition, High School students cannot miss more than 20 days of school, excused or unexcused, to be promoted. Only class attendance is counted in order to determine credit for Tardy and Early Release. Arriving tardy and leaving early from class and/or school impacts student learning! Please try to minimize your student’s late arrivals and early releases from school. Please note that five (5) tardies to class or school equals one (1) unexcused absence AND five (5) early releases from class or school equals one (1) unexcused absence.
The State Department of Instruction defines an excused absence as follows:
● Illness or injury
● Death in the immediate family
● Medical or dental appointments
● Court or administrative proceedings
● Religious observations
● Educational opportunity: When the student misses school due to a valid educational opportunity and obtains the Executive Director’s prior written approval. (Note:Educational opportunity leave will not be excused if taken during the first twenty days of school, before/after scheduled school holidays,or during the last ten days of school.) Please refer to the section on Pre-Planned Educational Leave for more information. All other absences are unexcused or unlawful, including vacations or no reason indicated.
Please note: Students who are ill should remain home to recover. Students who come to school with a temperature of 100 degrees Fahrenheit, vomiting, or diarrhea, or with an undiagnosed rash, or symptoms of other contagious conditions, will be sent home from school and may not participate in school activities until they are symptom free.
In the case of unexcused absences, the school shall make the following attempts to notify the
● Each day: Automated telephone call to parents notifying them of absence.
● Three days: Written notice will be sent via US mail to parents/guardians.
● Six days: Written notice will be sent via US mail to parents/guardians.
● Ten days: The Executive Director will send written notification of a potential violation of compulsory attendance requirements and of the school’s duty to report the case. A meeting will
be requested to determine the cause of the absences, and to establish a plan for better attendance at school. If the absences remain unexcused and the Director determines that the parent/guardian has not attempted to comply with compulsory attendance law, the case will be referred to the District Attorney’s office in accordance with the Compulsory Attendance Law, G.S. 115C378.
Attendance Make-Up Policy
If a high school student is absent for five or more days in one class OR if a high school or middle school student has missed more than 20 days total for the year they will have an opportunity to make up the days to receive credit and/or be considered for promotion.
● Make-up sessions will be announced, starting after the first quarter of the year. Make-up sessions will be held after school and/or on Saturdays.
● Students who do not make up the absences will receive an “FF” for the course; this code indicates failing due to attendance.
● There is a cost for attendance make-up sessions. Payment must be made in advance. Fee adjustments may be issued to students eligible for free or reduced lunch upon request. Please contact the school counselor.